Office Coordinator

We are looking for an Office coordinator to help organise and coordinate administration duties, office procedures and functions. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, coordination, communication and safety.

This is a part time role (22.5 hours per week – negotiable) based in our Southampton office, flexible working hours are available. Due to the nature of the role, regular in-office working is required but some home working will be possible.

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  • Keeping office safe, clean and organised
  • Stocking office supplies
  • Managing H&S risk assessments, procedures and policies together with regular reviews
  • First aid oversight and qualification (first aid training to be provided)
  • Arranging meetings/appointments/presentations and more
  • Organising office operations and procedures
  • Providing support to visitors, clients and the team
  • Assisting in onboarding new hires
  • Addressing employee queries regarding office management (e.g. stationery, hardware and travel arrangements)
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Liaising with IT support
  • Assisting the MD and Project Managers with day to day tasks

Requirements and skills

  • Experience as an office coordinator, manager or similar role
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in Google Workspace applications
  • Excellent time management skills and ability to multitask and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • A creative mind with an ability to suggest improvements

About You

We’re looking for someone who will complement and enhance our culture. Someone who is aligned with our values and is:

  • Positive – willing to embrace challenges, seek solutions and able to keep the team motivated
  • Confident – able to make decisions and articulate plans to other people
  • Self aware – knows when they do not have the answer and should rely on others in the team
  • Proactive
  • Approachable and friendly
  • An enthusiastic social team player that enjoys life – We love the work we do and have built a fun, relaxed environment that encourages team collaboration as
  • well as individual growth. We are looking for someone to build into and add to our great culture, continuing to make Rareloop a great place to work.

As a valued part of our team you’ll get

This is a part time role, 22.5 hours per week (negotiable)

  • £14,400 salary (£24,000 FTE)
  • 15 days holiday (25 FTE)
  • Sick pay package
  • Flexible working hours
  • A great work/life balance
  • Contributory Pension (after 3 months)
  • An opportunity to develop & grow your skills within an expert team
  • Continuing Personal Development (CPD)
  • Free coffee/tea and soft drinks
  • Regular free lunches to celebrate team wins
  • Private Medical Insurance*
  • Dental cover*
  • Optical cover*
  • Employee Assistance Programme
  • Central Southampton office location with free parking

*After successful completion of probation

Equal Opportunities

We are an equal opportunities employer. We celebrate diversity and are committed to inclusive environment for all employees regardless of an individuals age, gender, relationship status, race, religion, sexual orientation or disability status.

How to apply

Please apply online via the following application form.